Office Manager

Our client is a global company operating in the advanced technology industry, with a branch office in Albania since 2005, located in the heart of Tirana down town. They have an urgent vacancy for an Office Manager.

Role:

The Office Manager position is very flexible, combining administrative and operational duties. For this role, you must be skilled and experienced in international matrix organizations, with cost centers located in various countries in Europe. You will be a crucial member of the business and will be instrumental in all areas of the business, reporting to the General Manager in Albania.

Responsibilities:

Administration:
• Ensure the office’s smooth operation and make sure that all employees and activities are fully supported
• Daily office administration with active contact with the General Manager
• Communications and records
• Maintenance and control of office Inventory

Accounting and financial:
• Coordinate and support relationships with external service providers as: tax advisers, audit, book keeping, payroll, legal etc
• Customer invoicing and collections
• Support in monthly financial reporting to the head office
• Preparation and filing of year end financial reports to the local tax authorities

Operational:
• Manage the company’s sales and purchase order process from receipt/issue of purchase order to invoicing, cash collection and payments
• Logistics supervision, including dealings with shipment and customs procedures
• Provide office support to custom clearance agencies

Requirements:

• Business Administration degree and/or relevant training
• 10 years of working experience of which at least 4 in Office Management
• Practical knowledge and experience of any ERP; SAP knowledge would be advantage
• Very good Microsoft Office skills, particularly Word and Excel
• Very good knowledge of English language; Italian fluency is an asset
• Excellent problem solving and organizational skills
• Details conscious, very good record keeping and reporting skills
• Effective and succinct communication, good interpersonal skills
• Ability to represent the Company in a positive and professional manner