Project Assistant

On behalf of our client, an international organization based in Tirana and operating in Albania, we are searching for a Project Assistant.

Role:

The Project Assistant will provide support to the organisation in administrative (70%) and financial (30%) tasks.

Responsibilities:

Administrative and Logistics Responsibilities (70% of workload)

– Responsible for managing the office and coordination of activities from the administration and logistics point of view, managing logistic and maintenance staff.
– Responsible for compilation and documentation of products and services; prepare protocols of key meetings in Albanian or English, maintain filing system (hardcopies, e- based).
– Responsible for customer support: assure correspondence with public and state entities, maintain clients’ database
– Support Communication Officer and assure in case of absence, continued information supply through web, social media, etc.
– Support the management in the preparation of reports (data gathering, visualisation, proofreading and formatting).
– Administrate human resource matters (declarations, time- control, safety and security).
– Provide translations from Albanian to English and vice versa.
– Coordinate IT support within the organisation (national and international);

Financial Responsibilities (30% of workload)

– Responsible for petty cash, purchase bookand documentation of procurement procedures.Settle financial aspects of travels and logistics.
– Support the finance manager in payment processes; contract management including control of partners financial reports.

Requirements:

University degree
– 3-5 years of similar experience in the position
– Outstanding communication and presentation skills in Albanian and English
– Energetic and results-driven approach
– Creativity and strong attention to details
– Ability to work independently and as part of a larger team

The Office assistant will report to the Organisation Management.

What our client offers:

– Work based in Tirana with occasional field visits
– Working in a challenging, innovative and excitement environment
– Training opportunities
– Very good working conditions
– Job latest starting date: 1st of January 2020